S-Corp Toolkit
Reimbursements out of your own company, and the paperwork behind them.
Setting it up, once
Adopt an accountable plan
Nothing can be entered until this is done, and that is deliberate. Without a plan in place, money moving from the company to you is not a reimbursement, it is pay. The builder at Plan asks a handful of questions, then produces two documents: a resolution for the company to adopt, and the plan itself. Print them, sign them, keep them.
Fill in Setup
Company name, the date the plan was adopted, the square footage of the home and of the room you work in, the business percentage of your phone and internet, the vehicle, and the mileage rate you are using. These are the numbers that drive everything else, so getting them right once saves correcting a year of entries later.
Every month
Enter the housing costs
Rent or mortgage interest, utilities, insurance, repairs. The home office line is then worked out and written for you from the percentage in Setup. You cannot type it in by hand, because a typed figure and a calculated one drift apart the moment either changes.
Add the rest as it happens
Three ways in, and they all end at the same review screen where you check every line before anything is saved. Quick add takes a sentence, typed or spoken. A receipt photo is read for date, vendor and amount. Statement takes a pasted bank or card statement and proposes candidate lines. Nothing is ever saved without you looking at it.
Meals need who, where and why
The form will not save a meal without them. That is the substantiation that never gets written down at the time and cannot be reconstructed two years later, so it is asked for while you still know the answer.
Submit, then mark it paid
A month goes open, submitted, paid. Submitting it produces the printable reimbursement request with a signature block. Mark it paid when the company actually pays you, and note how. Submitted months lock, so figures cannot quietly change after the request was signed.
The other screens
| Residence use | Renting your home to the company for meetings, and the records that need to exist for it. |
| Compensation | A place to record what officer pay was set at and how that was arrived at. It records your reasoning, it does not produce a number. |
| Basis | Stock and debt basis carried forward year to year, so a loss is not claimed that basis will not carry. |
| Health cover | Shareholder health insurance, and where it has to show up. |
| Deadlines | The filing and payment dates that apply to the entity, so none of them arrive as a surprise. |
| Export | Everything as a CSV, for your accountant or your own records. |
| Learn | Plain explanations of each concept, with no figures attached. |
Once a month, we email you
On the first of each month you get one email: what was logged last month, what it came to, and whether the month is still open. It contains nothing you did not enter yourself. Every one of them has a link at the bottom that stops them for good.